AI aGENTS built for healthcare staffing

Your Team Finally

Has Backup.

MedHauz is the backup your team has been missing. It screens applicants, matches them to your open roles, and follows up on its own, so your recruiters spend their time on people, not paperwork.

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Watch a 3 minute demo

The Problem

You don't have a talent problem.

You have a time problem.

Every healthcare staffing agency hits the same wall as it grows. Not a shortage of candidates or clients. A shortage of hours to work them.

Screening overload

"Eighty people applied to one role. I have time to call maybe ten. The right nurse is probably in there, and I will never know."

Resumes pile up faster than anyone can read them
Licenses, states, and certifications checked by hand, one at a time
Good clinicians missed simply because nobody got to them

Slow follow up, lost placements

"By the time I called her back the next morning, another agency had already submitted her. We did the work and lost the placement."

Candidates apply at night and sit until morning
A competitor submits first and wins the role
Hot clinicians go cold while the team is buried in scheduling

A database you cannot work, a team you cannot grow

"We have thousands of clinicians in the system we paid to find. Nobody has time to go back through them, so we source every role from scratch."

Past placements sit untouched in the CRM
The only way to handle more volume is another hire
Senior people stuck doing admin instead of closing

The Consequence

Every hour recruiters spend reading resumes, chasing license details, coordinating interviews, and updating the CRM is an hour not placing candidates. The roles are there. The candidates are there. The time to work them is not.

When your team can't place fast enough, the agency stops growing.

The team is not slow, and your strategy is not wrong. You just never had enough hands.

That is the part we fix.

41

days is the median time to hire in healthcare

(SmartRecruiters, 2025)

40

applicants apply for each healthcare role on average

(SmartRecruiters, 2025)

19%

of new healthcare hires don’t show up on the first day

(Indeed, 2024)

Capability to solution

How MedHauz Solves

Healthcare Staffing Challenges

The Challenge

High volume / low quality of applicants

High applicant volume, with a license and certifications to check on every one

Previous talent sources are ignored

The right clinician is already in your database, sitting unworked

Candidates drop off, slow communication

Clinicians go cold while you schedule, and a faster agency submits first

The System

AI
Candidate

Screener

AI
Candidate

Matcher

AI
Recruiter

Assistant

The Solution

Scores every applicant the second they apply, on license, state, compact eligibility, and certifications

Ranks each open role against new applicants and the strong people you already have

Follows up in seconds and books the call, so submissions go out while the window is open

The Solution

Meet the system that gives your team their hours back

Meet your

AI Candidate Screener

The moment a nurse or clinician applies, it goes to work.

Reads the resume and pulls the stated license type and state so your recruiter sees RN, LPN, or CNA at a glance
Flags stated compact eligibility and the states a clinician lists, ready for your team to verify
Scores specialty and unit experience: ICU, ER, OR, L&D, Med Surg
Surfaces the certifications listed against what the assignment needs, like BLS, ACLS, and PALS, so nothing gets missed
Captures availability, assignment start dates, shift preference, and pay expectations

Meet your

AI Candidate Matcher

The Screener works one applicant at a time. The Matcher works the other way around. You give it an open role, and it finds the best people for it, looking in two places at once.

Takes any open assignment and ranks every applicant to it by how well they fit, in seconds
Searches your existing database for past candidates who match, not just new applicants
Scores each match on stated license, specialty, unit experience, and availability
Surfaces strong people you already have but would never have thought to call
Hands your recruiter a ranked shortlist instead of a full inbox

meet your

AI Recruiter Assistant

Once a clinician qualifies, it takes over the logistics.

Follows up the instant a clinician qualifies, while the facility's window is still open
Books calls and interviews around clinician shift schedules, with no back and forth
Answers the questions clinicians always ask about pay packages, stipends, and start dates
Keeps clinicians warm between assignments so they redeploy with you, not a competitor
Follows up in seconds via SMS/WhatsApp text directly to their phone

Picture this

It's Monday Morning

Everything Handled

Your Monday Before

A travel nurse applies at 9pm. By morning, another agency has already submitted her
The team reads through eighty resumes to find the few worth a call
Past candidates who would be perfect for the role sit forgotten in your CRM
A qualified ICU nurse goes cold while the team is buried in scheduling
A missing certification surfaces late and kills the submission
The only way to handle more volume is add another member to the team

Your Morning with MedHauz

The Candidate Screener scores every applicant on license, specialty, and certifications within seconds
The Candidate Matcher turns each open role into a ranked shortlist from your applicants and your database
The team only see clinicians who match the assignment and can work in that state
The Recruiter Assistant runs follow up and scheduling, so submissions go out while the window is open
Every candidate is qualified against the same criteria, every time
Your team takes on more volume without stress

Who this is for

Built for healthcare staffing agencies still running too much by hand.

Travel Nursing Agencies

High applicant volume, license and specialty matching, constant redeployment.

Allied Health Staffing

Therapists, techs, and imaging roles with detailed qualification needs

Per Diem Agencies

Rapid shift demand, large local pools, constant follow up

Built for every clinician you place

From travel nurses to allied health, your Screener and Matcher already know the licenses, specialties, and certifications each role requires.

HOW WE WORK Together

See exactly where you are losing placements

You can feel that something is slipping, but it is hard to point to where. So that is where we start. We map your pipeline and show you precisely where placements and recruiter hours are leaking, and what it is worth to fix. You decide what happens from there.

Start Here

ASSESS

AI Automation Assessment

We get on a short call, where we map your pipeline, your ATS, and your database, then identify exactly where automation will win you the most placements and hours back.

A clear look at your screening, follow up, and CRM workflow
Map the highest impact AI automations, ranked by placement and time saved that would make the biggest difference first
Review the spots where placements and recruiter hours are leaking
Clarity on where your gaps are, whether or not we work together

Book your Assessment

Build

Build and Scale

We build the systems to close those gaps. The AI Candidate Screener, Matcher, and Recruiter Assistant, configured to your roles and connected to the tools you already run.

Your AI Candidate Screener, Matcher, and Recruiter Assistant, built to your assignments
Clear deliverables, scope, and timeline
Built and integrated with Bullhorn, GoHighLevel, or your stack
Configured to your roles, not a template
Live in weeks, with success measures agreed before we start

Discuss a Project

Grow

Growth Partner

We stay on as your automation partner, turning your live systems into a placement engine that keeps getting faster, cleaner, and more profitable as your agency grows.

Your systems kept running, tuned, and improving month over month
New automations added as you grow, like credentialing when you are ready
A dedicated point of contact who knows your business
Regular reporting on placements, hours saved, and what to automate next

Explore the Partnership

STILL NOT SURE?

Frequently Asked Questions

Can it screen for specialty, license state, and certifications?

Yes. The Candidate Screener is configured to your assignments, so it scores candidates on license type and state, compact eligibility, specialty and unit experience, and the certifications each role requires. Anything that does not meet your criteria is flagged for a recruiter rather than dropped.

Can it find candidates already in our database?

Yes. The Candidate Matcher searches your existing records, not just new applicants, and ranks the past candidates who fit an open role. How much it can surface depends on how complete those records are, which is one of the first things we look at together on the discovery call.

We already have an ATS. Do we need to replace it?

No. We integrate with your existing ATS and CRM. The systems layer on top of what you have, and your team keeps working in the same place.

How long does implementation take?

Most setups are live within 3 to 5 weeks of kickoff, depending on the complexity of your current tools and volume.

Will recruiters actually use it, or push back on it?

Most teams take to it fast, because it removes the parts of the job they like least and hands them a clean, ready shortlist. It is built as an assistant, not a replacement. Your recruiters stay in control of every candidate and every call, and they get to spend their day placing instead of doing admin.

How do you handle candidate data and privacy?

Data handling is built in as a priority. Clinician information stays inside the platforms you already own and operate.

What does the AI Assesstment involve?

Twenty minutes. We ask about your assignments, your volume, and where your team loses the most time, then show you the systems running live on a real role and real clinician profiles. No pitch deck.